Welcome to The Academicians. Your privacy is protected with our commitment to protect your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you use our educational platform. By using The Academicians (app and website), you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Personal Information
When you create an account, we collect:
Name or username
Email address
Location
Phone numbers
Profile picture/CV/National ID
Authentication credentials
2.2 Educational Data
As you use our platform, Google Classroom is used to collect:
Chat messages and conversations with assignments and resource materials
Tasks, assignments, and study materials you create
Learning progress and activity metrics
Saved content and bookmarks
Study streak data
2.3 Usage Information
We automatically collect:
Device information (browser type, operating system)
IP address and location data
Log data and analytics
Cookies and similar tracking technologies
Usage patterns and feature interactions
3. How We Use Your Information
We use the collected information to:
Provide and maintain our services
Personalize your facilitation/learning experience
Track your study progress
Send notifications about your account and activities
Improve our platform features
Analyze usage patterns to enhance user experience
Detect and prevent fraud or abuse
Comply with legal obligations
Communicate updates, news, and promotional content (with your consent)
4. Third-Party Services
We use the following third-party services: Google Sheets
5. Data Storage and Security
We implement appropriate security measures to protect your personal information:
Encrypted data transmission using HTTPS/SSL
Secure Authentication
Role-based access controls
Regular security audits and updates
However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.
6. Data Retention
We retain your personal information for as long as:
Your account is active
Needed to provide you with our services
Required to comply with legal obligations
Necessary to resolve disputes or enforce agreements
7. Your Rights and Choices
You have the right to:
Access: Request a copy of your personal data
Correction: Update or correct your information
Deletion: Request deletion of your account and data
Portability: Export your data in a common format
Opt-out: Unsubscribe from marketing communications
Object: Object to certain data processing activities
Our service is designed for students aged 13 and above. We do not knowingly collect personal information from children under 13 without parental consent. If you are a parent or guardian and believe your child has provided us with personal information without consent, please contact us immediately.
9. Cookies and Tracking
We use cookies and similar tracking technologies to:
Keep you logged in
Remember your preferences (like dark mode)
Analyze site traffic and usage
Personalize content and ads
You can control cookies through your browser settings. Note that disabling cookies may affect functionality.
10. Data Sharing and Disclosure
We do not sell your personal information. We may share data in these situations:
With your consent: When you explicitly agree to share information
Service providers: Third parties who help operate our platform (Google Sheets, Google Drive)
Legal requirements: When required by law or to protect rights and safety
Business transfers: In case of merger, acquisition, or asset sale
Anonymized data: Aggregated, non-identifiable data for research and analytics
11. International Data Transfers
Your information may be transferred to and maintained on servers located outside Ghana. We ensure appropriate safeguards are in place to protect your data in accordance with this privacy policy.
12. Changes to This Policy
We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date. We encourage you to review this policy periodically.
13. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
By using The Academicians, you consent to this Privacy Policy and agree to its terms. If you do not agree with this policy, please discontinue use of our service.